This training on Records and Archives Management course is designed to equip an individual with competencies for setting up records and archives management. It further aims at equipping the individual with competencies for managing information creation and collection,  managing organization records and archives, managing electronic records, preserving organization archives and records, managing archives and records unit, conducting research in archives and records management, performing archiving management and conducting records disposal.

Duration: 5 Days

Training Objectives

• Understanding of recordkeeping practices and traditions
• The difference between the responsibilities of archivists and records managers
• Understand the influences of the institutional contexts in which documents are created, used and retained.
• Develop skills to create necessary objectives and achieve expectations within limited timeframes
• Recognize the changing nature of the document over time and technology.
• Analyze the context in which documents are created, in order to evaluate the authenticity of the document, its value for retention, its likelihood of survival and its management for later use.

Course Content

• The Theory & Context of Record Keeping

• The importance of records and archives and their impact in society
• The nature of the record in the context of the wider data and information landscape
• The development of recordkeeping functions and theories
• Regulations, standards, professionalism and ethics

• Archive Management: Principles, Practice, Archive Classification Methods and Database Archiving

• Introduction to theory and practice:
  • Historical development of the record keeping profession
  • Responsibilities and functions of archivists
  • Differences and similarities between records and archives
• Acquisition and appraisal:
  • Policy development
  • Methods of acquisition
  • The theory and practice of appraisal
• Arrangement and description:

• Archive Services, Access, Indexing, Preservation & Security

• Users and access:
  • Providing services to users
  • Users and their needs
  • Access restrictions and regulations
  • Legislation
• Outreach:
  • Reaching a wider audience
  • Publicity and promotion
  • Online resources
  • Outreach and in-reach strategies
• Preservation:
  • Identifying risks to archives;
  • Responses to ensure protection of archives
  • Storage requirements of different media
  • Preservation policies
• Management:
  • Staff, resource and time management
  • Policies and procedures
  • Measuring performance

• Record Management: Principles, Practice & Archive Backup Methods

• Organisations and records:
  • Nature of records
  • Making, maintaining and managing records
• Records management concepts:
  • record life cycle;
  • records continuum
• Records management programmes:
  • Records management roles & responsibilities;
  • Records management policies;
  • Records systems development methodology
  • Records creation & capture
  • Records classification
  • Records storage
  • Records destruction

• Technological Advancements: Electronic & Audio/Visual Records

• The internet and new technologies
• Challenges of the management of electronic records in archives and records management?
• How does the management of visual records differ from that of printed records?
• Managing and preserving records in a variety of media including audio-visual and electronic records