The benefits of electronic document and records management processes will be discussed in this program. It is going to equip participants with the requisite knowledge and skills to efficiently deal with info using modern ICT equipment, applications, and techniques in managing info.

Who can attend?

Compliance Officers/Managers, Records, Information Security Managers Managers

Information Managers, Knowledge Managers, Operations Managers, Administrators

Librarians, Secretaries.

Program Objectives:

• Components, international standards and legal obligations for electronic records and document management systems (EDRMS)

• Management of electric info

• Delivering info at the purpose of need

• implementation and structure of records retention schedule

• Development of an electronic document and record management (EDRM) technique

Content for Electronic Document and  Records Management

Module 1

• Introduction
• Sources and uses of information
• Legal environment
• Policies and standards
• Documents vs. records

Module 2

• Document lifecycle
• The cost of non-compliance
• Business processes and document flow
• Document capture; shared folders
• Capture models
• Classification and retrieval

Module 3

• Extracting and using document content
• Document imaging vs. document management
• Interfacing and interoperability
• Access and control
• Audit trails

Module 4

• Reports
• Creating and working with new information
• Document creation
• Word templates vs. eForms
• Designing and deploying electronic forms

Module 5

• Document distribution
• Workflow and business process modelling
• Technology options
• Developing an information strategy
• Selecting EDRMS
• Implementing EDRMS